Guidelines for contributors to The Journal of the Kew Guild
All copy should preferably be sent by email as an attachment (firstname.lastname@example.org), or alternatively by post on memory stick or compact disk (CD), using Word document format (to The Kew Guild Editor,54, Risborough Road, Bedford MK41 9QW). Send ‘News of Kewites’ information direct to Nigel Hepper at email@example.com or 25a Montague Road, Richmond, Surrey TW10 6QW. All contributors should send complete reports etc., not in dribs and drabs please! If in doubt, hang on to it until you have all your information and then send it in!
Include author name(s), article title, contact email or phone number, Copyright Assignment Form and any photos. Do not use the ‘reviewing’ toolbar when writing Word Docs and do not send copy as ‘read only’. Paper ‘copy’ should be typed. The Editor reserves the right to edit/proofread as considered necessary. Note there are approximately 500 words per page, and whilst there is no word limit for articles, shortening/inclusion of articles is at the Editor’s discretion. Tight timescales generally preclude sending Printers’ page proofs back to contributors for proof-reading, unless requested in writing.
Photos should preferably be sent as jpeg files either as email attachments or on CDs or memory sticks (not floppy disk). Hard copy colour or black and white prints can be used if of acceptable quality and will be scanned into the Journal by the Printers. The onus is firmly on individual contributors to choose and send only the photos they want to be published. The Editor reserves the right, however, to trim, resize, and position or omit photos.
Contributors should confirm in writing to the Editor on submission of articles if they want original manuscript, drawings, photos or CDs to be returned to them. These will be returned shortly after publication of the Journal only if requested.
Copyright issues must be dealt with by contributors; written permission to use copyright material must be obtained from the copyright owner before the article is submitted, and the correct citation must be provided to the Editor (e.g. plate x used by permission of A.N. Other). All contributors are required to assign full copyright of all of their own material to the Kew Guild by printing, filling in as necessary, and signing as necessary, a copy of the Copyright Assignment Form from the Kew Guild website, and returning to the Editor, by post or fax (address as above, or fax 0208 878 6696).
No articles will be accepted unless accompanied by the completed Copyright Assignment Form.
Email the editor at firstname.lastname@example.org soonest if you have any questions.