Job description—Secretary

Job Title:

Secretary of the Kew Guild

Accountable to:

The Kew Guild Committee.

Role:

To support and guide the management role of President, and provide a sound administrative and procedural foundation for the committee and its officers.

Responsibilities:

Book annual dinner in consultation with president.
Convening meetings.
Booking rooms.
Dealing with correspondence.
Preparing agendas in consultation with the President.
Ensuring the availability of back-up information at meetings.
Taking, preparing and circulating minutes.
Preparing a report on the annual general meeting for the Guild Journal.
The annual submission of archive material to the Guild archives, together with an accompanying schedule.
Help prepare a financial risk assessment.
Manage papers and prepare them correctly for archiving.
Notify members of the AGM.
Notify members of website and password details.

Working Method:

The post holder will be expected to conduct business in a courteous, constructive manner that fulfils the letter and spirit of Guild rules, conforms to all legal requirements, and is consistent with current best practice.

Term of office:

Subject to election at the Annual General Meeting.

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