Job description—Editor
Job Title:
Editor of the Kew Guild Journal
Accountable to:
The Kew Guild Committee.
Role:
With the support and guidance of an editorial board, the editor will be expected to produce an attractive, quality journal in time for the annual dinner. The journal should strive to meet high standards with respect to accuracy, artwork and layout, be suitable for archive preservation, and should comply with current legal requirements.
Responsibilities:
Acquisition of Copy
- Monitor preparation of routine copy by officers and nominated correspondents.
- Actively forage for contributions on topical issues or areas of potential interest to Guild members.
Editorial process
- Provide authors with clear and firm submission deadlines for drafts and revisions.
- Acknowledge, immediately, the receipt of manuscripts or artwork.
- Restrict editorial discussion on individual submissions to within the editorial board.
- Discuss major changes with the author before returning copy for revision.
- Secure the author’s signed agreement to the publication of the final version. This should include a signed transfer of copyright to the Kew Guild, together with signed permission for the use of any material provided by a third party.
Printing and production
- Review the print specification on an annual basis, especially with respect to cost and quality.
- Secure committee agreement to specification, budget and timetable.
- Periodically test the printing market on costs, quality and service.
- Liaise with the contracted printer on specifications, layout, timetable and deadline.
- Advise the committee about beneficial developments in printing and production.
- Help prepare a financial risk assessment.
- Manage papers and prepare them correctly for archiving.
- Include updated list of members and addresses annually.
Working Method:
The post holder will be expected to conduct business in a courteous, constructive manner that fulfils the letter and spirit of Guild rules, conforms to all legal requirements, and is consistent with current best practice.
Term of office:
Subject to election at the Annual General Meeting.
